Creating diary entries for your job

From the iPad home screen, click on the HCSS Field app

Enter in your Username and Password

If you do not know your HeavyJob User Name or Password, contact the IT department

Press the Login button. You will be taken to the HCSS Field home screen

From the HCSS Field home screen, click on the Settings button

Verify that you see your login Username

Click the Back button

From the HCSS Field app home screen, press the Select Job button

In the job selection window, push on the job title that corresponds with your job

Back at the HCSS Field home screen, verify that your job is displayed at the top of the screen

From the HCSS Field home screen, press Diary

The top of the screen shows the date of the diary entry

If you need to adjust the diary entry date, press the Select Date button

Press the relevant date for the diary entry

From the Diary home screen, press the Working Conditions button

If you want to have conditions entered automatically, based on your GPS location, press the From GPS button. This is probably the easiest method, but if for some reason the app is unable to get your GPS location, you have other options.

Alternatively, you can choose from a list of preset conditions and they will automatically populate in the working conditions field

If none of these presets are to you liking, you can simply tap in the working conditions field area any type in whatever you want

Note Indexes are specific, preset notes for common things that may occur on a job. Each index has a code number associated with it, so that we can track how may times each of these items have occurred across jobs.

Click on the Note Index button to bring up the Note Index menu

Chose a specific note index menu item to add it to the note index field

If you wish to add additional notes for a specific note index item, you can click the text field below the note and add your own notes

If you need to delete a Note Index, you can press the Trash Can icon next to the specific note

The entry notes section is for all other notes regarding to the job that day. These notes are not tracked, like note indexes are, and allow more for free form note taking. Quick phrases are available for commonly used phrases.

Click on the Quick Phrases button to bring up the Quick Phrases menu

Chose a specific Quick Phrase menu item to add it to the Entry Notes field

If you wish to add additional notes you can click the Entry Notes text field and add your own notes

After you fill out the fields, you'll want to get back to the home screen. From the main diary screen. press the Back button.

You will be asked if you want to send your changes. This will send your changes to a server that saves your data and syncs with Heavy Job Manager. You can press Yes if you want to send your changes right away, or you can press No if you want to send your changes later. In either case, you data will be saved on the iPad.

If you elect to NOT send your changes, you will notice a red bubble with the number of unsent changes for your job in the lower right corner. At any point, you can press Send All to send off all of your unsent changes.